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AO-TXN-2411

Bayan Lepas factory tenancy — Lot 12 FIZ Phase 4

Pentamaster Precision Sdn Bhd · Tenancy · RM 122,200 / month (prototype value)

Overall completion

60%

12 of 20 steps

Current blockers

1

Action required

Next responsible

Legal Admin

Step 13

Assigned lead

Alvin Kong

Updated 16 Aug 2026

Phase 1 — Enquiry and Requirement

3 of 3 steps completed

Completed

  1. 1.Marketing creates advertisement and campaign record

    MarketingNadia RahmanDue 02 Jul 2026
    Completed
    Required record
    Campaign record CMP-0142
    Attachments
    3 files (placeholder)
    Notes
    Facebook + industrial portal campaign for Bayan Lepas FIZ.
    6 activity entries

  2. 2.Sales records client enquiry

    SalesAlvin KongDue 04 Jul 2026
    Completed
    Required record
    Enquiry ENQ-2213
    Attachments
    1 file (placeholder)
    Notes
    Enquiry received via WhatsApp Business line.
    4 activity entries

  3. 3.Sales captures client requirements

    SalesAlvin KongDue 05 Jul 2026
    Completed
    Required record
    Search Case AO-SC-0331
    Attachments
    2 files (placeholder)
    Notes
    1,500 kVA, 8m ceiling, cleanroom-ready flooring.
    9 activity entries

Phase 2 — Sourcing and Listing

5 of 5 steps completed

Completed

  1. 4.Operations searches suitable properties

    OperationsDanny OoiDue 10 Jul 2026
    Completed
    Required record
    Road-search logs (6)
    Attachments
    6 files (placeholder)
    Notes
    Coverage: Bayan Lepas FIZ Phase 3 & 4, Batu Kawan.
    12 activity entries

  2. 5.Listing Admin verifies owner and ownership

    Listing AdminSerene YeohDue 12 Jul 2026
    Completed
    Required record
    Ownership verification note
    Attachments
    2 files (placeholder)
    Notes
    Title search reference confirmed with owner company.
    5 activity entries

  3. 6.Marketing or Listing Team contacts owner

    Listing AdminSerene YeohDue 14 Jul 2026
    Completed
    Required record
    Owner follow-up log
    Attachments
    0 files (placeholder)
    Notes
    Spoke to Mr. Seng, agreeable to viewing arrangements.
    7 activity entries

  4. 7.Confirm price, terms, availability and marketing permission

    Listing AdminSerene YeohDue 16 Jul 2026
    Completed
    Required record
    Authorization to View and Negotiate
    Attachments
    1 file (placeholder)
    Notes
    RM 2.35 psf, 3+3 years, available 01 Nov 2026.
    8 activity entries

  5. 8.Marketing publishes the verified listing

    MarketingNadia RahmanDue 18 Jul 2026
    Completed
    Required record
    Listing AO-LST-4410
    Attachments
    9 files (placeholder)
    Notes
    Published with watermarked photo set and brochure.
    6 activity entries

Decision gate

Owner agrees?

Phase 3 — Matching and Viewing

3 of 3 steps completed

Completed

  1. 9.Sales matches and proposes properties

    SalesAlvin KongDue 22 Jul 2026
    Completed
    Required record
    Proposal AO-PRO-1187
    Attachments
    1 file (placeholder)
    Notes
    3 shortlisted options sent to client.
    11 activity entries

  2. 10.Sales negotiates price and commercial terms

    SalesAlvin KongDue 29 Jul 2026
    Completed
    Required record
    Negotiation log
    Attachments
    0 files (placeholder)
    Notes
    Agreed RM 2.35 psf with 2 months rent-free fit-out.
    14 activity entries

  3. 11.Sales arranges and conducts viewing

    SalesAlvin KongDue 05 Aug 2026
    Completed
    Required record
    Viewing report
    Attachments
    4 files (placeholder)
    Notes
    Client technical team attended, power capacity verified.
    9 activity entries

Phase 4 — Offer and Agreement

1 of 4 steps completed

In progress

  1. 12.Admin issues viewing or appointment confirmation

    AdminMichelle LimDue 06 Aug 2026
    Completed
    Required record
    Viewing Appointment Confirmation
    Attachments
    1 file (placeholder)
    Notes
    Signed by client representative on site.
    3 activity entries

  2. 13.Sales and Legal Admin finalize tenancy terms and Letter of Offer

    Legal AdminHafiz IsmailDue 13 Aug 2026
    Overdue
    Required record
    Letter of Offer AO-DOC-8830
    Attachments
    2 files (placeholder)
    Notes
    Awaiting client confirmation on reinstatement clause.
    10 activity entries

  3. 14.Legal Admin prepares and executes the Tenancy Agreement

    Legal AdminHafiz IsmailDue 22 Aug 2026
    Not started
    Required record
    Tenancy Agreement
    Attachments
    0 files (placeholder)
    Notes
    Blocked until Letter of Offer is accepted.
    0 activity entries

  4. 15.Listing or Legal Admin assigns inventory inspection

    Listing AdminSerene YeohDue 26 Aug 2026
    Not started
    Required record
    Inventory and Condition Report
    Attachments
    0 files (placeholder)
    Notes
    Inspector to be assigned after agreement execution.
    0 activity entries

Decision gate

Terms approved?

Phase 5 — Payment and Handover

0 of 2 steps completed

Not started

  1. 16.Operations verifies signed agreement and payment evidence

    OperationsDanny OoiDue 02 Sep 2026
    Not started
    Required record
    Payment verification checklist
    Attachments
    0 files (placeholder)
    Notes
    Deposit, advance rental and utility deposit required.
    0 activity entries

  2. 17.Operations hands over property, keys, access cards, utilities and inventory

    OperationsDanny OoiDue 05 Sep 2026
    Not started
    Required record
    Handover Form
    Attachments
    0 files (placeholder)
    Notes
    Include TNB and PBA transfer forms.
    0 activity entries

Decision gate

Tenancy Agreement signed and paid?

Phase 6 — Billing and Closing

0 of 3 steps completed

Not started

  1. 18.Listing Admin compiles the complete transaction file

    Listing AdminSerene YeohDue 08 Sep 2026
    Not started
    Required record
    Transaction file index
    Attachments
    0 files (placeholder)
    Notes
    All executed documents and evidence to be indexed.
    0 activity entries

  2. 19.Accounts issues invoice and records commission collection

    AccountsGrace ChewDue 12 Sep 2026
    Not started
    Required record
    Commission Invoice
    Attachments
    0 files (placeholder)
    Notes
    One month rental as agency fee (prototype value).
    0 activity entries

  3. 20.Operations and Admin close out the defect list

    OperationsDanny OoiDue 20 Sep 2026
    Not started
    Required record
    Defect Close-out Confirmation
    Attachments
    0 files (placeholder)
    Notes
    Owner and tenant acknowledgement required.
    0 activity entries

Decision gate

Defects cleared?

Workflow timeline

Vertical on every screen size

  1. Phase 1 — Enquiry and Requirement

    3 / 3 steps

  2. Phase 2 — Sourcing and Listing

    5 / 5 steps

  3. Phase 3 — Matching and Viewing

    3 / 3 steps

  4. Phase 4 — Offer and Agreement

    1 / 4 steps

  5. Phase 5 — Payment and Handover

    0 / 2 steps

  6. Phase 6 — Billing and Closing

    0 / 3 steps

Overall completion60%

Department completion

  • Marketing2/2
  • Sales5/5
  • Operations1/4
  • Listing Admin3/5
  • Admin1/1
  • Legal Admin0/2
  • Accounts0/1

Current blockers

  • Step 13 — Sales and Legal Admin finalize tenancy terms and Letter of Offer

    Legal Admin · Hafiz Ismail · due 13 Aug 2026

Next required action

Step 13 — Sales and Legal Admin finalize tenancy terms and Letter of Offer

Legal Admin · Hafiz Ismail · due 13 Aug 2026

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